Job Openings at Frost Valley YMCA!

Accounts Payable Clerk

Bear Grylls Survival Camp Coordinator

Bear Grylls Survival Camp Counselor

Beekeeper/Greenhouse and Garden Assistant

East Valley Ranch Program Coordinator

Equestrian Program Instructor

Front Desk Supervisor

Payroll Specialist

Program Instructor- Environmental Education & Group and Family Retreats

Summer Camp Registrar

Fill out our online Summer 2017 Staff and In-Training Application here

Fill out a paper application here, print and submit to hr@frostvalley.org

Join our team!

Join our team!

 

 

 

Accounts Payable Clerk

Responsible to:

Business Manager

 

Classification:

Full-time, hourly, non-exempt

 

Qualifications:

– Must be 21 years of age or older

– High school diploma or GED

– Minimum of 5 years office experience

– Strong customer service background

– Strong computer skills and experience with Microsoft Office-Word, Excel

– Experience with general accounting practices

– Possess excellent communication and organizational skills

– Be able to work well with a team of others

– High confidentiality required

– Aptitude for finance and cash management

–   Detail oriented

– Ability to multi-task and work within deadlines

– Clean and valid US driver’s license

 

General Description:

The Accounts Payable Clerk is responsible for processing and payment of all company invoices, creating and tracking purchase orders, provide detailed information to vendors, and general ledger account reconciliations as assigned. The Accounts Payable Clerk will help the Finance Department to work to the highest standards to meet the mission of not only the Department, but the YMCA, the expectations of the staff and customers, and the best interests of Frost Valley.

 

 

Responsibilities:

  • Open and process incoming mail and date stamp all vendor invoices based on receipt dates
  • Shared responsibility of reconciliation of daily payments/receipts from all departments
  • Distribute vendor invoices to appropriate staff for payment approval
  • Process and prepare checks weekly based upon invoice due date
  • Manage and reconcile company petty cash funds
  • Respond to departmental inquires concerning accounts payable transactions
  • Reconcile, research, and resolve differences arising in vendor accounts in a timely manner
  • Prepare journal entries for approval
  • Prepare 1099 forms and other necessary paperwork for vendors and contractors
  • Complete all government reporting as related to accounts payable
  • Shared support of front desk coverage
  • Processes timely monthly rent and lease payments
  • Maintain accounting of hours and data for capital projects and logging operations
  • Assists Business Manager as needed
  • Assists with yearly audit as required
  • Prepares credit applications
  • Record and maintain company credit cards
  • Process refunds in a timely manner
  • Any other duties as assigned

 

 

 

Performance Expectations:

  • Work as part of a team
  • Promptly respond to requests for assistance from co-workers, supervisors, managers and guests
  • Take initiative to manage changing workflow needs within deadlines

 

 

Reasonable Accommodations Statement:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

The Company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee’s ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the Company reserves the right to change this job description and/or assign tasks for the employee to perform, as the Company may deem appropriate.

 

 

Pay Range:

$15.00- $17.00/hour

 

Deadline to Apply:

March 13, 2017

 

How to Apply:

For more information, contact Maribeth Brown, Business Manager, Ext. 251 mbrown@frostvalley.org Submit application/resume to Linda Campbell, Director of Human Resources, Ext. 254 hr@frostvalley.org

 


Bear Grylls Survival Camp Coordinator

Responsible to:

Bear Grylls Survival Academy Director

 

Classification:

Full-time, seasonal, exempt

 

Qualifications:

  • Must be 21 years of age or older.
  • Bachelor’s degree in a related field or equivalent work experience.
  • Strong background in logistical planning, customer service, and group facilitation.
  • Experience working with participants in a rustic or minimalist camping environments.
  • Experience working with tent camping, outdoor cooking, rappelling, climbing, hiking, as well as other adventure/survival-based activities desired.
  • Prior experience working in a camp or YMCA program setting.
  • Be very detail oriented and safety conscious.
  • Possess excellent communication and organizational skills.
  • Be a strong leader and be able to work well with a team of others.
  • Possess a clean and valid US Driver’s License and ability to pass Frost Valley’s internal driver training.

 

 

General Description:

The Bear Grylls Survival Camp Coordinator will lead the successful development and implementation of programming and services for Bear Grylls Survival Camp participants. This will include the inventory and maintenance of survival/adventure-based equipment including ruck sacks, survival knives, ropes, canteens, headlamps, etc…  The Coordinator will work to ensure that the BG Summer Camp Department will achieve the highest standards and meet the mission of not only the Department, but the YMCA, Bear Grylls Survival Academy, the expectations of the staff and customers, and the best interests of Frost Valley.

 

Responsibilities:

  • Implement, and oversee all aspects of Frost Valley’s BG Summer Survival Camp. This position will be point person for all BG summer camp communications.
  • Work evenings and or weekends as needed to provide oversight to summer camp programs during the summer months.
  • Handle logistics for all survival camp aspects: including meals, travel, vehicles, activities, and safety concerns.
  • Maintain and implement systems for information on all sessions such as emergency binders, paperwork, waivers, etc.
  • Offer outstanding customer service; prompt, friendly and reliable.
  • Supervise a wide selection of program activities that will enhance the participants’ experience and ensure a safe, educational, and recreational visit.
  • Assist with the training, and scheduling of a team of seasonal summer staff including counselors, with a focus on Survival Summer Camp programs.
  • Supervise, and evaluate all seasonal Bear Grylls Summer Camp staff.
  • Responsible for maintaining and improving staff morale.
  • Ensure that the Bear Grylls Survival Camps are meeting or exceeding the standards of the Ulster County Department of Health, ACA, and Frost Valley’s Program Quality Standards, as well as those of the Bear Grylls Survival Academy
  • Ensure staff compliance with all Personnel Policies.
  • Responsible to manage communication with all support departments in relation to Bear Grylls Survival Camps.

 

 

Reasonable Accommodations Statement:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

 

 

Pay Range:

$300-$350/week

 

How to Apply:

For more information, contact Jeff Williams, Bear Grylls Survival Academy Director, jwilliams@frostvalley.org or 845-985-2291 Ext. 315.

Submit application/resume to Linda Campbell, Director of Human Resources: lcampbell@frostvalley.org


Bear Grylls Survival Camp Counselor

Responsible to:

Bear Grylls Survival Academy Coordinator

 

Classification:

Full-time, seasonal, exempt

 

Qualifications:

  • Must be 21 years of age or older.
  • Bachelor’s degree in a related field or equivalent work experience.
  • Strong background in logistical planning, customer service, and group facilitation.
  • Experience working with participants in a rustic or minimalist camping environments.
  • Experience working with tent camping, outdoor cooking, rappelling, climbing, hiking, as well as other adventure/survival-based activities desired.
  • Prior experience working in a camp or YMCA program setting.
  • Be very detail oriented and safety conscious.
  • Possess excellent communication and organizational skills.
  • Be a strong leader and be able to work well with a team of others.
  • Possess a clean and valid US Driver’s License and the ability to pass Frost Valley’s internal driver training

 

 

General Description:

The Bear Grylls Survival Camp Counselor will lead the successful development and implementation of programming and services for Bear Grylls Survival Camp participants. This will include the inventory and maintenance of survival/adventure-based equipment: including ruck sacks, survival knives, ropes, canteens, headlamps, etc…  The BG Counselor (alongside the Coordinator) will work to ensure that the BG Summer Camp Department will achieve the highest standards and meet the mission of not only the Department, but the YMCA, Bear Grylls Survival Academy, the expectations of the staff and customers, and the best interests of Frost Valley.

 

Responsibilities:

  • Assist to implement all aspects of Frost Valley’s BG Summer Survival Camp.
  • Work evenings and or weekends as needed to provide support to summer camp programs during the summer months.
  • Aid in logistics for all survival camp aspects: including meals, travel, vehicles, activities, and safety concerns.
  • Offer outstanding customer service; prompt, friendly and reliable.
  • Supervise a wide selection of program activities that will enhance the participants’ experience and ensure a safe, educational, and recreational visit.
  • Participate in the training, of seasonal summer staff with a focus on Survival Summer Camp programs.
  • Responsible for maintaining staff morale.
  • Help the coordinator to ensure that the Bear Grylls Survival Camps are meeting or exceeding the standards of the Ulster County Department of Health, ACA, and Frost Valley’s Program Quality Standards, as well as those of the Bear Grylls Survival Academy
  • Comply with all Personnel Policies.
  • Assist in communication with all support departments in relation to Bear Grylls Survival Camps.

 

 

Reasonable Accommodations Statement:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

 

 

Pay Rate:

$250- $300/week

 

 

Deadline to Apply:

4/1/2017

 

How to Apply:

For more information, contact Jeff Williams, Bear Grylls Survival Academy Director, jwilliams@frostvalley.org or 845-985-2291 Ext. 315. Submit application/resume to Linda Campbell, Director of Human Resources: lcampbell@frostvalley.org


Beekeeper/Greenhouse and Garden Assistant

Responsible to:  

Garden Educational Manager

 

Classification:  

Full Time Seasonal, Exempt

 

Qualifications:

  • Minimum 18 years of age by June 1, 2017
  • Minimum of 2 years beekeeping experience
  • Previous experience with gardening, botany, agriculture or a related field preferred
  • Experience teaching or instructing classes
  • Experience and desire to work with children
  • A basic understanding of children/teens and the ability to develop positive relationships with them
  • Ability to develop positive relationships with fellow staff
  • Possess strong communication and group facilitation skills
  • Be able to multi- task and handle a fast paced environment
  • Committed to being a part of the Frost Valley YMCA team
  • Independent work ethic and a sense of humor
  • Logistical ability required

 

General Description:

This position is perfect for a self-starter, who must be able to monitor, maintain and troubleshoot the challenges of beekeeping. The ideal candidate will be responsible for the daily upkeep of Frost Valley bees and must be familiar with beekeeping equipment and the process of extracting honey. This position requires the qualified candidate to have a solid understanding of bee health issues and disease control.  Additionally, the job requires splitting time between the care of bees to sharing the responsibilities for helping to maintain a green house, a 60 x 70 foot garden, a composting set up, small orchard, and an aquaponics system. This position requires enthusiasm and staff community/camper engagement.  Daily activities include assisting with maintaining garden areas, occasionally helping teach beekeeping and gardening classes and also participating as a member of the overall Frost Valley YMCA camp staff community.    

 

Responsibilities:

  • Utilize best practices to ensure a healthy, thriving bee population
  • Inspect nucs daily and provide medical treatment for mites, fungal diseases and bacterial infections
  • Have a solid understanding of beekeeping safety equipment requirements and inventory and monitor beekeeping supplies
  • Plant, maintain and harvest crops with campers and weekend guests and helping maintain a log on the amounts of produce harvested then delivering produce to the dining hall and teaching kitchen
  • Use organic growing techniques, tools and practices and occasionally help repair broken equipment
  • Assist with weekly gardening activities including but not limited to: sowing, transplanting, weeding, watering, fertilizing, harvesting, composting, and pest control  
  • Assist with custodial duties as needed in and around the garden including but not limited to: cleaning up greenhouse and garden areas at the end of the day and helping to maintain a tidy growing space
  • Become familiar with educational gardening programming (i.e. food justice, farm to table, food miles, organic vs. conventional production, urban farming, small scale, and food and garden preparation projects)
  • Help relate beekeeping and gardening back to food and nutrition
  • Assist with imparting beekeeping and gardening skills to campers and weekend guests
  • Be a positive role model for campers and staff
  • Create a safe and fun environment for campers and weekend guests in the beekeeping and garden/greenhouse areas
  • Maintain a friendly, cooperative and professional relationship with all staff
  • Learn and impart new skills to campers, guests and staff
  • Maintain a safe work environment
  • Share personal excitement and knowledge about raising bees and growing food
  • Other duties as assigned

Reasonable Accommodation Statement:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

 

Dates:

June 19-August 25, 2017

 

Pay Range:

$9.70/hour; 40 hours/week

 

How to apply:

Please submit application and resume to Linda Campbell, Director of Human Resources, hr@frostvalley.org or apply online at www.frostvalley.orgPlease contact Alex Ritzheimer, Educational Garden Manager, for more information at 845-985-2291, Ext. 280 or email aritzheimer@frostvalley.org


East Valley Ranch Program Coordinator

Responsible to:

Equestrian Director

Classifications:

Full time, seasonal, non-exempt

Qualifications:

  • Must be 21 years of age or older
  • At least 3 years working in the equestrian industry, preferably teaching lessons and caring for horses
  • 1-3 years of previous experience working in a camp setting
  • Possess excellent communication and organizational skills
  • Be a strong leader and be able to work well with a team of others
  • Be able to multi-task and handle pressure well
  • Enjoy working with teens, children, families and other staff
  • Clean, valid US driver’s license
  • Bachelor’s degree in related field preferred
  • Certification by a nationally recognized equine organization and First Aid and CPR desired.  If not, current candidate will be asked to successfully complete courses upon hire.

General Description:

The East Valley Ranch Program Coordinator is responsible for overseeing the day to day operations of East Valley Ranch, Frost Valley YMCA’s satellite horse camp. This person will be responsible for 35 horses, 16 staff, and 50 campers per session throughout the summer season. The East Valley Ranch Program Coordinator will assist with interviewing and hiring a team of 42 equestrian seasonal staff members, as well as year-round communication with campers, guests and groups that visit East Valley Ranch. During the spring and fall this position will be responsible for facilitating the many different groups that visit East Valley Ranch. This position will be responsible for the overall guest experience at East Valley Ranch. This position may also be required to assist with Horseback Riding at the Main Camp Equestrian Center for weekends during the spring and fall. This position will help with recruitment and retention of campers for all Equestrian Programs. As part of the Frost Valley staff team, this position may be required to assist with other programs as needed.  This position is required to live on-site to provide emergency care for horses and support to staff and campers.

General Responsibilities:

  • Display good riding style and knowledge of Western and/or English riding
  • Commit to daily, hard physical labor and sometimes adverse weather conditions
  • Be physically fit and have the ability to lift 50 lb feed bags as well as hay bales
  • Promote safety on and around horses at all times
  • Have a strong work ethic and desire to work with horses and children
  • Be a main point of contact for parent relations
  • Participate as a positive role model in all YMCA activities and settings
  • Recruit summer campers including sales and marketing
  • Assist with the recruitment, hiring, and training of staff for all equestrian programs

Summer Responsibilities:

  • Supervise a 35 horse program according to the operating standards of the Frost Valley Equestrian Program including; safety, nutrition, training and behavior management
  • Oversee the supervision and care of 50 campers ranging in age from 10-16, by supervising between 10 and 20 staff members including counselors, riding instructors, kitchen staff, and health services
  • Ensure the highest level of safety is maintained at all times
  • Organize daily camp schedules and riding rotations
  • Organize all deliveries and ensure program supplies are kept in stock and available for staff members
  • Assist with administrative duties such as scheduling and payroll for seasonal employees as per the Equestrian Director
  • Ensure staff compliance with all Personnel Policies;  use progressive discipline as needed
  • Assist with development and implementation of the satellite camp schedule for campers, horses, and staff.
  • Handle logistics for summer camp programs;  this includes processing any necessary paperwork such as contracts, insurance certificates, program budget, supplies, and maintaining certifications
  • Create and integrate new and innovative programs; this includes design and adherence to quality standards for each new program
  • Responsible to manage communication with support departments in relation to satellite camp activities
  • Responsible for maintaining and improving staff morale within the satellite camp

Spring, Winter & Fall Responsibilities:

  • Running and organizing specialty equestrian weekend programs such as Scout Troops, Adventure Guides and Mother/Daughter weekends at East Valley Ranch
  • Run mid week school groups and retreats at East Valley Ranch, included but not limited to: Road Scholar Programs, Fly Fishing, Hiking, Family Reunions, School Trips
  • Teach English and Western riding lessons to both children and adults; beginner through advanced skill levels
  • Assist with all daily barn chores including feeding and daily maintenance of  the horses and all Equestrian facilities       
  • Return all phone calls and emails within a 48 hour window
  • Assist with recruitment and retention of campers in all Equestrian Programs – assist with call-a-thons, camp fairs, mailings etc.
  • Assist with interviewing and hiring seasonal staff for the Equestrian Department  
  • Help with snow removal and upkeep at East Valley Ranch during the winter months
  • Responsible for keeping log of all program areas used at East Valley Ranch
  • Responsible for taking the water readings at East Valley Ranch, daily
  • Maintain good condition of tack, and perform daily tack checks
  • Assist other Frost Valley departments as needed

Reasonable Accommodations Statement:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

The Company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee’s ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the Company reserves the right to change this job description and/or assign tasks for the employee to perform, as the Company may deem appropriate.

Pay Range:  

$10.50 – $11.25/hour.  Weekly hours range depending on season.

Deadline to Apply:

March 1 2017

How to Apply:  

For more information, contact Emily Gorman, Equestrian Director, Ext. 240 egorman@frostvalley.orgSubmit application/resume to Linda Campbell, Director of Human Resources, Ext. 254  hr@frostvalley.org


Equestrian Program Instructor

 

Responsible to:

Equestrian Director

 

Classification:

Full time, seasonal, non-exempt

 

Qualifications:

  • Must be 21 years of age or older
  • Experience working in the equestrian industry
  • Previous experience working in a camp setting or in the outdoor industry
  • Possess excellent communication and organizational skills
  • Be a strong leader and be able to work well with a team of others
  • Be able to multi-task and handle pressure well
  • Enjoy working with teens, children, families and other staff
  • Valid and clean US driver’s license
  • Bachelor’s degree or experience in related field preferred
  • Certification by a nationally recognized equine organization and First aid and CPR desired.  If not, current candidate will be asked to successfully complete courses upon hire.

 

General Description:

Throughout the spring this position assists in the day to day operations of the Equestrian Center at Frost Valley YMCA and ensures the safe operation of all riding and horse programs. This position will also work with and facilitate the many different groups and retreats at East Valley Ranch. This position will also help with recruitment and retention of campers for all Equestrian Programs.  The Equestrian PI may also teach classes for School programs during the spring.

Throughout the summer this position will supervise and care for campers in loco parentis. Overseeing children’s day to day needs and providing safe, fun entertainment and wholesome activities are an essential part of the job. Counselors run programming for campers in a specified age group from the time the children wake up in the morning to the time they go to bed in the evening. During the evening and night, counselors are expected to continue to ensure the safety and emotional well being of the campers, even if it means providing care during the overnight period. The successful candidate truly enjoys working with children of various Frost Valley programs.

 

General Responsibilities:

  • Display good riding style and knowledge of Western and/or English riding
  • Be conscious of safety at all times in all programming at Frost Valley YMCA
  • Commit to daily hard physical labor and sometimes adverse weather conditions
  • Be physically fit and have the ability to lift 50 lb feed bags as well as hay bales
  • Be able to mount horses unassisted
  • Promote safety on and around horses at all times
  • Have a strong work ethic and desire to work with horses and children
  • Assist other Frost Valley departments as needed
  • Provide excellent customer service through face to face contact, phone calls, and emails
  • Participate as a positive role model in all YMCA activities and settings
  • Recruit summer campers including sales and marketing
  • Assist with the recruitment, hiring, and training of staff for all equestrian programs

 

Spring Responsibilities:

  • Teach environmental science, recreational or team building classes to School Programs participants as needed
  • Help to run specialty equestrian weekend programs such as Scout troops, Mother/Daughter weekends, and Spring Break camps
  • Teach English and Western riding lessons to both children and adults; beginner through advanced skill levels
  • Guide trail rides, ranging from one hour to overnight
  • Assist with all daily barn chores including feeding and daily maintenance of  the horses and all Equestrian facilities         
  • Maintain good condition of tack, and perform daily tack checks
  • Assist with interviewing candidates for seasonal summer staff positions
  • Assist with camper recruitment efforts

 

Summer Responsibilities:

  • Responsibilities will vary regarding horse care according to the position allocated during staff training but may include:
    • Daily wrangling for a herd of 30-40 horses
    • Grooming, tacking, cleaning the barn daily
    • Teaching or assisting group riding lessons for up to 5 campers per lesson
    • Daily turnout of horses to pasture
    • Feeding and checking water daily
    • Health checks for horses – daily general look over
    • Reporting any issues with campers, lessons or horses to the appropriate staff member
    • Keeping the barn and surrounding area in excellent condition
    • Other barn chores as assigned
  • Supervise and care for campers in loco parentis from the time the first camper arrives at Frost Valley to the time the last camper leaves Frost Valley.
  • Create a safe and fun environment for campers participating in summer camp programs.
  • Design and implement programming for campers participating in summer camp programs.
  • Maintain a friendly, cooperative, and professional relationship with your co-counselors, Village Chief, director and any other staff members or outfitters.
  • Complete and submit all required documentation including, but not limited to, Daily Reports, accident reports, vehicle logs, etc. in a timely manner.
  • Assist in inventorying and maintaining equipment, including, but not limited to, cleaning equipment in a timely fashion, returning equipment within a reasonable time after use.
  • Be a good role model for fellow staff and campers at all times. This includes modeling acceptable behavior, language, Frost Valley’s core values and outdoor standards.
  • Attend staff meetings.
  • Offer help and assist with any other duties as assigned for the success of Frost Valley.

 

Reasonable Accommodations Statement:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

 

 

Pay Rate:

$10/hour + Housing and Board

 

Deadline to Apply:

3/1/2017

 

How to Apply:  

For more information, contact Emily Gorman, Director of Equestrian Programs, 845-985-2291 Ext. 240 horses@frostvalley.orgSubmit application/resume to Linda Campbell, Director of Human Resources: lcampbell@frostvalley.org


 Front Desk Supervisor

 

Responsible to:

Director of Operations

 

Classification:

Full-time, hourly, non exempt

 

Qualifications:

  • Must be 21 years of age or older.
  • Associates or Bachelors degree in a related field or equivalent work experience.
  • 2 or more years with supervisory experience
  • Experience in creating staff schedules
  • Possess outstanding interpersonal skills
  • Strong customer service background
  • Possess excellent communication and organizational skills; ability to present information concisely and effectively
  • Must have strong computer skills and experience with Excel, Microsoft Office and Word, database management or equivalent computer experience
  • Experience working with reservations in a large group setting
  • Be able to multi-task and prioritize work
  • Must be flexible and handle situations maturely
  • Be able to work well with a team of others and also work independently

 

 

General Description:

The Front Desk Supervisor is responsible for guest service, guest and staff communication including the radio and telephones, organization of front desk and supplies, managing faxes, mail and copier, assist with booking reservations as needed, and delivering service with a smile. The Front Desk Supervisor will ensure that the Reservations Department and Front Desk will work to the highest standards to meet the mission of not only the Department, but the YMCA, the expectations of the staff and customers, and the best interests of Frost Valley.

 

Responsibilities:

  • Provide outstanding customer service to all guests and employees
  • Manage and supervise Front Desk Team
  • Produce and manage staff schedules
  • Cover or find coverage for front desk staff absences
  • Assist with Front Desk budget management
  • Answer all incoming phone calls at the main switchboard and direct calls to the appropriate offices and personnel
  • Is familiar with all programs at Frost Valley and able to communicate information about them to guests
  • Train, monitor and assist staff in radio and telephone etiquette
  • Listen and respond to all radio calls made to base/hub and act accordingly
  • Update the Alpha Net (Ticker) with pertinent information
  • Keep the front desk area neat and orderly, well stocked with necessary forms for staff use
  • Inventory and order office supplies and paper products
  • Maintains pertinent Front Desk files
  • Distribute incoming mail and small packages
  • Manage postage machine
  • Prepare out going packages and arrange shipping with appropriate carrier (UPS, Fed-Ex and USPS)
  • Distribute incoming faxes via email
  • Become familiar with copy machine to assist other staff, when needed
  • Assist with general mailing, copying, faxing and preparing packets for distribution or mailing
  • Responsible for opening and closing/locking up building at beginning and ending of shift and counting the cash drawer
  • Carry out all check-in and check-out procedures
  • Is familiar with and be able to take Conference reservations
  • Is familiar with EE and Teambuilding reservations
  • Responsible for coordinating and assisting with data entry
  • Can work as a team member with the Reservations/Front Desk Department and the Conference Program Coordinators to contact guests about registration packets
  • Process Natural Resource memberships
  • Communicate with Housekeeping and Maintenance as needed
  • Become proficient with front desk emergency procedures
  • Attend Frost Valley and Y trainings to stay current with work applications
  • Other duties as assigned and deemed necessary

 

Reasonable Accommodations Statement:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

 

The Company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee’s ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the Company reserves the right to change this job description and/or assign tasks for the employee to perform, as the Company may deem appropriate.

 

Updated on 03/06/2017: HR

 

Pay Range:

$14.00- $16.00/hour

 

Deadline to Apply:

March 17, 2017

 

How to Apply:

For more information, contact Tom Holsapple, Director of Operations, Ext. 214, tholsapple@frostvalley.org. Submit application/resume to Linda Campbell, Director of Human Resources, Ext. 254 hr@frostvalley.org


Payroll Specialist

 

Responsible to:

Business Manager

 

Classification:

Full-time, hourly, non-exempt

 

Qualifications:

  • Must be 21 years of age or older
  • High school diploma or GED
  • 3 to 5 years experience with payroll systems-ADP experience a plus
  • Experience with general accounting practices
  • Strong computer skills and experience with Microsoft Office, Word and Excel
  • High level of confidentiality
  • Possess excellent organizational skills
  • Ability to work independently as well as part of a team
  • Ability to multi-task and work within deadlines with a high level of accuracy
  • Excellent verbal and written communication skills
  • Detail oriented
  • Ability to work well within high volume workload

 

 

General Description:

The Payroll Specialist is responsible for the data entry of a bi-weekly payroll, enrollment of new hires into payroll database, maintaining current employee information in payroll system, maintenance of cohesive filing system, and oversight of the integrity of organization’s data base. The Payroll Specialist will help the Finance Department to work to the highest standards to meet the mission of not only the Department, but the YMCA, the expectations of the staff and customers, and the best interests of Frost Valley.

 

 

Responsibilities:

  • Data entry of bi-weekly payroll of 100 + year round employees with an increase of 450+ during summer months
  • Organization and distribution of time sheets for multiple departments
  • Entry of new hire information, updates to pay rates, addresses and all personnel information into the payroll data base
  • Distribution of paychecks
  • Maintaining a current filing system within the finance department
  • Responsible for data integrity of records in company data base
  • Shared responsibility of reconciliation of daily payments/receipts from all departments
  • Assist in payroll check signing and check cashing
  • Maintain and reconciliation of cash advance system during summer payroll
  • Provide monthly employee deduction reports for reconciliation
  • Assist CFO as needed
  • Any other duties as assigned

 

Performance Expectations:

  • Work as part of a team within the Finance and Human Resources Departments
  • Flexibility in work hours during high volume summer months

 

 

 

Reasonable Accommodations Statement:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

The Company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee’s ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the Company reserves the right to change this job description and/or assign tasks for the employee to perform, as the Company may deem appropriate.

 

 

Updated: February 20, 2017; HR

 

 

Pay Range:

$15.00- $17.00/hour

 

Deadline to Apply:

April 3, 2017

 

How to Apply:

For more information, contact Maribeth Brown, Business Manager, Ext. 251. mbrown@frostvalley.org. Submit application/resume to Linda Campbell, Director of Human Resources, Ext. 254 hr@frostvalley.org

 


Program Instructor- Environmental Education & Group and Family Retreats

Description:

Program Staff are responsible for preparation, delivery, and follow up of programs offered through the Environmental Education, Teambuilding, and Group and Family Retreats programs at Frost Valley YMCA. Must be able to effectively communicate and interact with students and guests of all ages. Frost Valley YMCA seeks to promote an awareness of the interrelationships of the natural world through the natural sciences. Frost Valley YMCA seeks to promote healthy lifestyle alternatives through individual and group decision making activities and structured socialization experiences.

Qualifications:

Minimum of a Bachelor’s degree, preferably in Education, Environmental Studies, Outdoor Recreation, or a related field.  Equivalent life experience working with children is also accepted. Must have a firm commitment to working with children from diverse backgrounds and a firm commitment to guest service. Standard First Aid and CPR are required and if you do not have it you will be trained upon arrival. Please see our School Programs and Family/Group Programs pages on our website for descriptions of the programs offered.

Salary:

$55-65/day DOE, Room and Board included.

Benefits:

  • Medical/dental/life insurance effective the 1st of the month, after completing 60 days.
  • Eligible for YMCA retirement after 2 years with immediate vesting.
  • Can participate on a pre-tax basis before eligibility and roll-over options available.
  • Phone and internet access.
  • Shared and individual housing with own private room.
  • On-site/Off-site training provided for environmental education, conference, and teambuilding activities.

Start and End Dates:

  • 2016-2017 School Year: Starting Feb 1, through mid-June, 2017
  • Spring 2017 Season: April 3, 2017, through mid-June, 2017

We are looking for passionate staff to fill our team of Program Instructors. We are currently hiring for positions to work our Winter and Spring seasons starting Feb 1 through mid-June 2017 and for the Spring season running April 3 through mid-June 2017.

To Apply:


Send resume & cover letter to:

Brett Tillman

Frost Valley YMCA

2000 Frost Valley Road

Claryville, NY 12725

or e-mail: btillman@frostvalley.org


Summer Camp Registrar

Responsible to:

Camp Registration Manager

 

Classification:

Full-time, hourly, non-exempt, varied seasonal hours as follows:

  • January- April: 32 hours/week
  • May- August: 40 hours/week
  • September – December: 24 hours/week
  • Evenings and weekends are required

 

Qualifications:

  • Must be 18 years of age or older
  • Bachelor’s degree in a related field or equivalent work experience
  • Strong customer service background; be professional
  • Possess excellent communication and organizational skills
  • Strong computer skills and experience with Excel, Microsoft Office and Word, ability to utilize email, the internet, or equivalent computer experience
  • Be able to work well with a team of others
  • Be able to multi-task and handle pressure well
  • Experience working with reservations/registrations in a camp type setting

 

General Description:

The Summer Camp Registrar is responsible for the registration process of the Frost Valley YMCA’s Summer Overnight and Day Camp programs. This position is part of a team that will create, implement and execute all necessary steps of the registration for the above programs. A successful candidate is detail oriented, able to create and manage systems, and truly enjoys working with families and children of various Frost Valley programs.

 

Responsibilities:

  • Input registrations for Summer Overnight and Day Camp programs; this includes registrations and payment received by mail, and also assisting parents to register online
  • Assist as a point of contact for parents of Overnight Campers; answer questions, provide information regarding items such as transportation, logistics, dates, etc
  • Provide excellent customer service, return phone calls within 24 hours, and build year round relationships with guests
  • Booking for tours or open houses; may possibly require the Registrar to be physically present to accept registrations and assist with open houses
  • Assist with Overnight and Day Camp check in and departure as needed
  • Assist with registration for non Summer Camp programs such as Winter Camp, Spring Break Camp, etc.
  • Retrieve data and statistics from software as needed
  • Assist Camp Registration Manager with financial reporting
  • Assist with organizing and executing mailings
  • Track/organize camper paperwork such as forms, med forms, permission slips, etc
  • Maintain files and records; keeping confidential paperwork secure
  • Monitor Alumni site and content
  • Help develop and manage Alumni database
  • Communicate with the Development Department concerning Alumni
  • Work with Camp Registration Manager to reconcile revenue and accounts receivables
  • Support both the Overnight Camp Directors and the Day Camp Director
  • Be prepared to attend staff meetings
  • Offer help and assist with any other duties as assigned for the success of Frost Valley
  • Responsible for executing the shared 2017 Frost Valley Vision

 

Reasonable Accommodations Statement:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

 

 

Pay Range:

$11.00- $13.00/hour

 

Deadline to Apply:

March 3, 2017

 

How to Apply:

For more information, contact Blanche VanEtten, Camp Registration Manager, Ext. 203, bvanetten@frostvalley.org. Submit application/resume to Linda Campbell, Director of Human Resources, Ext. 254 hr@frostvalley.org