Job Openings at Frost Valley YMCA!

Current year-round (non-summer) openings:

Year-Round Applicants: Fill out a paper application here, save and submit to hr@frostvalley.org

 

 

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Accounts Payable Clerk

FLSA Status:

Full-time, hourly, Non-Exempt

Reports to:

Senior Controller

Leadership Level:

Leader

Primary Function/Department:

Finance

Revision Date:

10/15/21

Position Summary:

The Accounts Payable Clerk is responsible for processing and payment of all company invoices, creating and tracking purchase orders, providing detailed information to vendors and general ledger account reconciliations as assigned. The Accounts Payable Clerk will help the Finance Department to work to the highest standards to meet the mission of not only the Department, but the YMCA, the expectations of the staff and customers, and the best interests of Frost Valley.

Essential Functions:

  • Perform all aspects of the accounts payable function
  • Open and process incoming mail and date stamp all vendor invoices based on receipt dates
  • Shared responsibility of reconciliation of daily payments/receipts from all departments
  • Post daily deposits into accounting system and reconcile payments/receipts for all departments
  • Distribute vendor invoices to appropriate staff for payment approval
  • Process and prepare checks weekly based upon invoice due date 
  • Manage and reconcile company petty cash funds
  • Respond to departmental inquiries concerning accounts payable transactions
  • Reconcile, research, and resolve differences arising in vendor accounts in a timely manner
  • Prepare journal entries for approval
  • Generate and report 1099 forms at year end and other necessary paperwork for vendors and contractors, including W-9 forms for contracted workers 
  • Complete all government reporting as related to accounts payable
  • Processes timely monthly rent and lease payments 
  • Maintain a procedure manual of accounts payable tasks as a guide for assistance as needed
  • Maintain accounting of hours and data for capital projects and logging operations
  • Assists Business Manager as needed as well as yearly audit as required
  • Prepares credit applications and business forms as needed
  • Record and maintain company credit cards
  • Maintain a highly organized filing system including vendor invoices, contacts and various other business documents.
  • Process refunds in a timely manner
  • Any other duties as assigned

Qualifications:

  • Must be at least 21 years of age or older. 
  • Associate degree or equivalent work experience preferred.
  • Knowledge of general ledger and accounting functions preferred.
  • Experience in data entry with working knowledge of spreadsheets and word processing.
  • Strong customer service and relationship building skills.
  • Excellent problem-solving skills.
  • Be able to work well with a team of others.
  • Detail oriented and organized.
  • A clean and valid US Driver’s license is preferred.

Work Environment & Physical Demands:

  • The employee must occasionally lift and/or move up to 15 pounds.
  • Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust.
  • The noise level in the work environment is usually moderate.

Reasonable Accommodations Statement:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

FROST VALLEY IS AN EQUAL OPPORTUNITY EMPLOYER

Pay Range:

$18-$20/hr. + great benefits

How to Apply:

Submit application, cover letter and resume to Human Resources at: hr@frostvalley.org
(845) 985-2291 ext. 254.

 
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Front Desk Associate

FLSA Status:

Part-time, hourly, Non-Exempt

Reports to:

Chief Operations Officer

Revision Date:

10/15/2021

Leadership Level:

Leader

Primary Function/Department:

Operations

Position Summary:

The Front Desk Associate is responsible for guest service, guest and staff communication including the radio and telephones, organization of front desk and supplies, managing faxes, mail and copier, assist with booking reservations as needed, and delivering service with a smile. The Front Desk Associate will ensure that the Reservations Department and Front Desk will work to the highest standards to meet the mission of not only the Department, but the YMCA, the expectations of the staff and customers, and the best interests of Frost Valley.  

Essential Functions:

  • Provide outstanding customer service to all guests and employees
  • Answer all incoming phone calls at the main switchboard and direct calls to the appropriate offices and personnel
  • Check in guests, share information on lodging and programming, take payments, notify appropriate program staff of arrival
  • Listen and respond to all radio calls made to front desk and act accordingly
  • Keep the front desk area neat, orderly, and well stocked with necessary paperwork
  • Assist with inventory and ordering of supplies
  • Maintain pertinent Front Desk files
  • Post outgoing letters and packages, as well as sort and distribute incoming mail
  • Distribute incoming faxes via email
  • Become familiar with copy machine to assist other staff, when needed.
  • Assist other departments with general mailing, copying, faxing and preparing packets for distribution or mailing when available
  • Responsible for opening and closing/locking up building at beginning and ending of shift and counting the cash drawer
  • Become familiar with Frost Valley programs in order to answer questions and create/modify reservations as needed
  • Willing to learn on the job and become proficient using various databases for data entry
  • Communicate across all departments where needed including maintenance requests and housekeeping needs
  • Become proficient with front desk emergency procedures
  • Attend Frost Valley and YMCA trainings as needed
  • Demonstrate good judgment in decision-making and willingness to abide by the Frost Valley Core Values (honesty, caring, respect, responsibility, community, stewardship, diversity, inclusion)
  • Other duties as assigned and deemed necessary

Qualifications:

  • Outstanding interpersonal skills
  • Strong desire to work in customer service
  • Possess excellent communication and organizational skills; be able to present information concisely and effectively via email, telephone, and face to face communication
  • Strong computer skills and experience with Excel, Microsoft Office and Word, database management or equivalent computer experience
  • Able to multi-task and prioritize work in a fast paced environment
  • Must be flexible and handle pressure well
  • Exceptional ability to work as a team as well as ability to self-motivate
  • Able to work weekends and evenings

Work Environment & Physical Demands:

  • The employee must occasionally lift and/or move up to 15 pounds.
  • Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust.
  • Be able to sit and stand behind a desk much of the day
  • The noise level in the work environment is usually moderate.

Reasonable Accommodations Statement:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

FROST VALLEY IS AN EQUAL OPPORTUNITY EMPLOYER

Pay Range:

$15-$17/hr. + great benefits

How to Apply:

Submit application, cover letter and resume to Human Resources at: hr@frostvalley.org (845) 985-2291 ext. 258.

 

 
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School-Age Child Care
(SACC) Program Pre-K Supervisor

FLSA Status:

Part-time, seasonal, hourly, Non-Exempt

Reports to:

Community Programs Director

Revision Date:

7/22/2021

Leadership Level:

Leader

Primary Function/Department:

Programs

Position Summary:

The Pre-K Supervisor is responsible for overseeing the Pre-K and Kindergarten students in the Frost Valley YMCA afterschool program. This person will also oversee the maintenance of an orderly, safe and enjoyable program in all designated program spaces by implementing programs, helping and supervising students before and during all after school programs in accordance with New York State Child Care policies and working directly with parents to ensure a high quality program. This position works Monday-Friday, from 2:45p.m – 6:00 p.m, for about 20-29 hours a week. The School-Age Child Care Program does not operate on ½ days, unplanned early dismissal days or days that all afterschool activities are cancelled.

Essential Functions:

  • Role model and encourage staff and students to exemplify Frost Valley YMCA Core Values (Caring, Honesty, Respect, Responsibility, Stewardship, Diversity, Inclusiveness and Community).
  • Provide supervision and leadership to all Pre-K students and staff
  • Create and communicate rosters, schedules and program documents with parents, Tri-Valley School District and Frost Valley YMCA.
  • In conjunction with the Program Director, help structure program, plan and implement crafts, activities, and games, maintain records, and completing and submitting reports
  • Physically willing and able to play active games with children, and move objects/furniture to set up program spaces.
  • Efficiently redirect inappropriate student behaviors and implement the program discipline system to effectively monitor and guide proper student behavior.
  • Report any concerns and questions regarding the program (students, parents, equipment needs, supplies, other staff, volunteers, etc.) to the Community Programs Director.
  • Ensure that all facilities, program equipment and supplies are maintained.
  • Be a visible and participatory partner of the School-Age Child Care staff team.
  • Maintain a positive work environment for staff cooperation and problem solving.
  • Identify and respond to any environmental and other hazards that occur.
  • Respond when necessary to emergency situations requiring First Aid and coordination of medical attention.
  • Support the mission of the Frost Valley YMCA.
  • Other duties as assigned.

Qualifications:

  • Minimum of Associate’s Degree in Child Development, Elementary Education, Physical Education, Recreation or related field or New York State Children’s Program Administrator credential or School Age Child Care credential or two years of college with 18 credits in Child Development, Elementary Education, Physical Education, Recreation or related field.
  • Two years direct experience working with children less than 13 years of age, including at least one year in a supervisory capacity in a child care program or related field of work.
  • Able to work well with a team of others and possess good communication skills.
  • Able to pass fingerprint/background check prior to start date, as well as state-mandated physical examination.
  • Possess First Aid, CPR and AED certification (can be earned upon hire at Frost Valley).

Work Environment & Physical Demands:

  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • The employee must occasionally lift and/or move up to 15 pounds.
  • Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust.
  • The noise level in the work environment is usually moderate.

Reasonable Accommodations Statement:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

FROST VALLEY IS AN EQUAL OPPORTUNITY EMPLOYER

Pay Range:

$14.00-$16.00/hr. per 20-29 hours week

How to Apply:

Submit application, cover letter and resume to Tonye Freeman:
tfreeman@frostvalley.org (845) 985-2291 ext. 410.

 

 

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School-Age Child Care
(SACC) Program Assistant

FLSA Status:

Part-time, seasonal, hourly, Non-Exempt

Reports to:

Community Programs Director

Revision Date:

7/22/2021

Leadership Level:

Leader

Primary Function/Department:

Programs

Position Summary:

This position supports the work of Frost Valley, a leading nonprofit, charitable organization committed to strengthening community through youth development, healthy living and social responsibility. The School-Age Child Care Program Assistant will be responsible for providing a physically and emotionally safe environment for all children in the program that allows for them to have fun, enjoy new experiences and develop positive relationships with their peers. Additionally, the Program Assistant will assist the children with homework, reading assignments and providing support for educational programming as assigned. The Program Assistant will also provide instruction and guidance for a wide variety of both physical and hands-on activities.

The School-Age Child Care Program operates on school days from 2:45 p.m. to 5:45 p.m. The program operates Monday-Friday only. The School-Age Child Care Program Assistant will be scheduled as needed, 2:45 p.m. to 5:00 p.m. a minimum of 3 days/week. Scheduling will be a collaborative effort between the Community Program Director and the School-Age Child Care Program Assistant.

Essential Functions:

  • Set a positive example for staff and children by practicing Frost Valley YMCA Core Values (Caring, Honesty, Respect, Responsibility, Stewardship, Diversity, Inclusiveness and Community).
  • Without bias, work with a diverse population of staff and children.
  • Encourage respect for other people, the environment, personal property, program equipment and the Tri-Valley Central School facilities.
  • Provide safe supervision to assigned children at all times.
  • Observe, monitor, and participate in children’s play activities.
  • Efficiently redirect inappropriate student behaviors and implement the program discipline system to effectively monitor and guide proper student behavior.
  • Help develop and follow daily schedules created with children’s input to meet the needs of the entire group.
  • Assist in the cleaning and straightening of the room/program space and equipment before, during, and after the program.
  • Provide a positive environment that is conducive to the development of children’s peer-to-peer relationships.
  • Report any concerns and questions regarding the program (students, parents, equipment needs, supplies, other staff, volunteers, etc.) to the Community Programs Director.
  • Ensure that all facilities, program equipment and supplies are maintained.
  • Be a visible and participatory partner of the School-Age Child Care staff team.
  • Maintain a positive work environment for staff cooperation and problem solving.
  • Apply appropriate behavior management techniques to a variety of situations.
  • Maintain a high level of energy necessary to keep children active and motivated.
  • Ability to carry out duties in an after-school setting.
  • Physical ability to participate in the program.
  • Ability to identify and respond to environmental and other hazards related to after-school activities.
  • Ability to respond to emergency situations requiring First Aid and coordination of medical attention.
  • Support the mission of the Frost Valley YMCA.
  • Other duties as assigned.

Qualifications:

  • Previous experience supervising and working with children.
  • Desire to work with children between 5-12 years of age in an active after-school setting to create a safe, fun and supportive environment.
  • Able to be a positive model for fellow staff and children.
  • At least 18 years of age and currently enrolled in or have successfully completed high school education.
  • Able to pass fingerprint/background check prior to start date.
  • Able to work well with a team of others and possess good communication skills.
  • Strong character, enthusiasm, patience, adaptability, sound judgment and a sense of humor.
  • First Aid, CPR and AED certified (certifications can be earned upon hire at Frost Valley).

Work Environment & Physical Demands:

  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • The employee must occasionally lift and/or move up to 15 pounds.
  • Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust.
  • The noise level in the work environment is usually moderate.

Reasonable Accommodations Statement:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

FROST VALLEY IS AN EQUAL OPPORTUNITY EMPLOYER

Pay Range:

$12.50-$14.00/hr.

How to Apply:

Submit application, cover letter and resume to Tonye Freeman:
tfreeman@frostvalley.org (845) 985-2291 ext. 410.

 

 

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School-Age Child Care
(SACC) Program Site Supervisor

FLSA Status:

Part-time, seasonal, hourly, Non-Exempt

Reports to:

Community Programs Director

Revision Date:

7/22/2021

Leadership Level:

Leader

Primary Function/Department:

Programs

Position Summary:

The Site Supervisor is responsible for overseeing all aspects of the School-Age Child Care program. The Supervisor will ensure an orderly, safe and enjoyable program in all designated program spaces by implementing programs, helping and supervising both staff and students, ensuring programs are run in accordance with New York State Child Care policies, and working directly with parents. Schedule:

This position is Monday-Friday, 2:45 p.m -6:00 p.m, 20-29 hours a week. The School-Age Child Care Program operates on school days; the program does not operate on ½ days, unplanned early dismissal days or days that all afterschool activities are cancelled.

Essential Functions:

The Site Supervisor is responsible for overseeing all aspects of the School-Age Child Care program. The Supervisor will ensure an orderly, safe and enjoyable program in all designated program spaces by implementing programs, helping and supervising both staff and students, ensuring programs are run in accordance with New York State Child Care policies, and working directly with parents.

Responsibilities:

  • Oversee day-to-day operations of School-Age Child Care Program, including monitoring staff and students, proper sign-in/out procedures, oversee/assist with homework and snack and oversee all program activities.
  • Provide supervision and leadership to all School-Age Child Care Teachers and Assistant Teachers.
  • Create and communicate rosters, schedules and program documents with parents, Tri-Valley School District and Frost Valley YMCA.
  • Work closely with Program Director to organize and plan for age specific craft/entertainment programs/physical activities, as well as completing/submitting reports and maintaining records regarding program activities
  • Physically able to engage in active games with children, as well as set up program and activity spaces (examples include playing four square and moving chairs out of meeting spaces)
  • Efficiently redirect inappropriate student behaviors and implement the program discipline system to effectively monitor and guide proper student behavior.
  • Assist in the preparation, cleaning and straightening of the room/program space and equipment before, during, and after the program
  • Provide a positive environment that is conducive to the development of children’s peer-to-peer relationships.
  • Responsible for upkeep of program equipment and supplies
  • Report any concerns and questions regarding the program (students, parents, equipment needs, supplies, other staff, volunteers, etc.) to the Community Programs Director.
  • Be a visible and participatory partner of the School-Age Child Care staff team.
  • Maintain a positive work environment for staff, encouraging cooperation and problem solving.
  • Maintain a high level of energy necessary to keep children active and motivated.
  • Set a positive example for staff and children by practicing Frost Valley YMCA Core Values (Caring, Honesty, Respect, Responsibility, Stewardship, Diversity, Inclusiveness and Community) and modeling appropriate ways to work with a diverse population of staff and children.
  • Encourage respect for other people, the environment, personal property, program equipment and the Tri-Valley Central School facilities.
  • Identify and respond to environmental and other hazards related to the program.
  • Respond to any emergency situations that may arise during programming, providing first aid and/or seeking further medical attention.
  • Support the mission of the Frost Valley YMCA.
  • Other duties as assigned.

Qualifications:

  • Two years direct experience working with children less than 13 years of age, including at least one year in a supervisory capacity in a child care program or related field of work.
  • Requires fingerprint/background check prior to start date.
  • Requires state mandated medical physical.
  • First Aid, CPR and AED certified (certifications can be earned upon hire at Frost Valley)

Work Environment & Physical Demands:

  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • The employee must occasionally lift and/or move up to 15 pounds.
  • Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust.
  • The noise level in the work environment is usually moderate.

Reasonable Accommodations Statement:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

FROST VALLEY IS AN EQUAL OPPORTUNITY EMPLOYER

Pay Range:

$15.00-$17.00/hr.

How to Apply:

Submit application, cover letter and resume to Tonye Freeman:
tfreeman@frostvalley.org (845) 985-2291 ext. 410.

 

 

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