Last Updated: May 3, 2021

As you know, our priority is always the health and safety of our campers. As such, we will be regularly updating this page to inform you of our practices and policies regarding COVID-19. We collaborate on a regular basis with local, state, national, and international agencies to remain informed and proactive as new information develops.


What To Know Prior To Registering For Camp

UPDATED: What do I need to know before registering my camper?

 


Health and Safety Protocols

UPDATED: What health and safety protocols will Frost Valley be taking to prevent the spread of COVID-19?

UPDATED: What happens if my camper or staff tests positive for COVID-19 while at camp?

UPDATED: What happens if my camper is exposed to COVID-19 while at camp?

What are the cleaning protocols?

If coming from a state other than NY, will we have to follow any quarantining protocols?

 


Health Services and Screenings

How will the Wellness Center operate this summer?

Will I need to do anything different for CampDocs?

Will there be daily COVID-19 screenings for my camper?

 


Cancellations/Refunds

Will I be refunded if my program is cancelled by Frost Valley or a governing agency?

Will I be refunded if I choose to cancel my child’s session?

What if my child receives a positive test result or is in contact before coming to camp, will I get a full refund?

 


Program Questions

Will there be bus transportation this year?

Will there be holdovers this year?

Will there be Equestrian Camps this year?

Will there be Adventure Trips this year?

UPDATED: What will the daily schedule look like?

How will you manage staff days off?

 


Summer Camp Contact Information

 


 

What To Know Prior To Registering For Camp

 

What do I need to know before registering my camper?

As we continue to plan for Summer 2021, we come back to the question, “what do families need to know to register for camp?” We will update this page as we decide about the day to day operation (schedule, waterfront, dining hall, etc.). We feel families need to know a few things as they choose to register their camper for camp. 

  • All campers and summer staff will require a negative PCR Covid-19 test before arriving at camp and must have answered all pre-screen questions. Families will also be asked to monitor for symptoms daily before arriving at camp. 
  • We will be following New York state travel guidelines and restrictions. All campers will be required to follow these travel restrictions before arriving at camp. If you are coming from a state that is not bordering New York State or are planning on traveling before coming to camp, make sure you can follow whatever the guidelines are at that time. View the current list of travel restrictions and guidelines.
  • If your camper shows symptoms of Covid-19 and tests positive while at camp, you will need to pick up your camper within 12 hours. Please make sure that you or someone is available to do this while your camper is at camp. 
  • Social distancing and frequent hand washing will be implemented when practical and appropriate. Campers will be encouraged to wash hands frequently and in the case that hand washing is not available, hand sanitizer will be provided. 
  • Face Masks – Campers will need to bring 7-10 of their own masks. Masks will be laundered multiple times during a session. Campers and staff will be assigned a household pod who they will be with the entire session. The household pod will be made up of campers and staff who share a sleeping place. When in that household pod, campers and staff will not be required to wear masks. When a household pod interacts with another household pod or anyone from outside their household pod, masks are required by all whether that be indoors or outdoors. We will do our best to honor bunk requests as much as possible.
  • If your camper has certain medical conditions that are considered high risk, please make sure you consult with your physician. We want to make sure we are setting all our campers up for success this summer. View the list of medical conditions deemed a higher risk by the CDC.
  • At this time, the CDC has recommended that all camp staff be vaccinated. We expect the New York State Department of Health will make an announcement following the CDC’s recommendations. We are asking all staff, for their safety and for the safety of campers, to make arrangements to be vaccinated.
  • We are highly encouraging our staff to spend their time off on property and will be running training to discuss what is appropriate for their time off since we cannot legally restrict what they can do on their days off. Our staff will understand what their role is to keep our community safe this summer.
  • Since campers most likely will not have access to the vaccination by the start of summer, we will require masks, social distancing, frequent hand washing, and sanitizing to ensure our community’s continued health and safety.

 

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Health and Safety Protocols

 

What health and safety protocols will Frost Valley be taking to prevent the spread of COVID-19?

  • Campers will be placed in small households or pods during their time at camp. 
  • Children will also be required to wear face masks when they are transitioning between activities on camp and they have the potential to cross paths with other campers. They will not be required to wear them when they are participating in activities in their household.
  • Campers will be asked to sleep head to foot, which happens in a typical summer as required by our DOH. When in their households, campers and staff will not be required to wear their masks. Whenever campers and staff interact with a group or individual outside their household, everyone will be required to wear a mask. Campers will be spending as much time as possible participating in programming outside with limited indoor spaces. 
  • Prior to arrival at camp, campers will need to complete daily screening questionnaires for 14 days. The questionnaires will be accessible through CampDoc. This is a requirement for attending camp. CampDoc will send reminders, so please read all CampDoc emails. Seven days prior to arrival, we ask that campers partake in only low risk activities as explained by the CDC. At check-in all campers will be screened before completing check-in.
  • At check-in, Families will also be asked to complete a health questionnaire to assess the potential exposure of the camper to the COVID-19 virus. If a camper shows symptoms right before arriving at camp, they will be asked to stay home until they are cleared.
  • Campers will be encouraged to wash their hands frequently and use the hand sanitizing stations around camp when hand washing is not possible.
  • Frost Valley uses cleaning products and protocols which meet EPA guidelines and are approved to be effective against COVID-19 in addition to other viruses, bacteria and other airborne/blood-borne pathogens. Public spaces as well as camp materials/equipment will be cleaned.

For a more thorough list, please visit our Summer Camp 2021 Health and Sanitation Protocols Page.

 

What happens if my camper or staff tests positive for COVID-19 while at camp?

  • If a camper tests positive for COVID-19, their parents or guardians will be notified immediately. The camper then needs to be picked up from camp within 12 hours. While waiting to be picked up the camper will stay in the isolation room and be monitored and cared for by our Wellness Center staff. Campers in Adventure Trips will receive additional information about what will happen if a camper tests positive for COVID-19.
  • If a staff member tests positive for COVID-19, that staff member will be moved to the staff isolation area. Depending on where a staff member is from they will either go home or stay at camp in an isolation room and be monitored and cared for by our Wellness Center staff.


 

What happens if my camper is exposed to COVID-19 while at camp?


Your camper’s safety is our number one priority. Frost Valley will use contact tracing to determine if any campers were directly exposed. Family members of campers who were directly exposed will be contacted immediately. Campers will be continually monitored for symptoms by both our cabin counselors and Wellness Center staff. The household pod will continue to participate in activities and programming that do not interact with any other campers or non-medical staff. The pod will have their meals delivered to them in their cabin.


 

What are the cleaning protocols?


Frost Valley uses cleaning products and protocols which meet EPA guidelines and are approved to be effective against COVID-19 in addition to other viruses, bacteria and other airborne/blood borne pathogens. Public spaces as well as camp materials/equipment will be cleaned.



If coming from a state other than NY, will we have to follow any quarantining protocols?

We are following NY States travel guidelines and restrictions. If you are traveling from a non-bordering state, must follow all travel restrictions and guidelines stated here: https://coronavirus.health.ny.gov/covid-19-travel-advisory. With that, families must be able to pick up their camper within 12 hours in case of a potential positive case or contact.

 

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Health Services and Screenings


 

How will the Wellness Center operate this summer?

The wellness center will be operating with experienced staff in a well ventilated triage center. We will be promoting and facilitating hand hygiene, mask wearing and physical distancing practices for all staff and campers. Ensuring health, safety and wellness for all. All medications will need to be sent/mailed prior to camp or processed through the local pharmacy.


 

Will I need to do anything different for CampDocs?

It will be extremely important to make sure your Emergency Contacts in Camp Docs are updated for this summer. In addition to the medical form there will be COVID pre-screening questions that will need to be answered daily on the Camp Doc health profile 14 days prior to arrival at camp.


 

Will there be daily COVID-19 screenings for my camper?

While at camp there will be daily screens for campers and staff. If campers or staff show any signs of symptoms, campers or staff will go to the Wellness Center and be evaluated by the medical staff. If there is a cause to test, the Wellness Staff will administer a rapid test and while waiting for results campers or staff will be placed in an isolation room in the Wellness Center.

 

 

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Cancellations/Refunds

 

Will I be refunded if my program is cancelled by Frost Valley or a governing agency?

If your program is cancelled by Frost Valley or a governing agency, you will receive a full refund for the amount paid. Refund checks will be mailed out typically within 6-8 weeks, but the timeline may vary.


 

Will I be refunded if I choose to cancel my child’s session?

REFUND/CANCELLATION POLICY: A full refund is available if canceled by May 1, 2021. A full refund less a $250 deposit (per session, per camper) is available if canceled by June 1, 2021. No refunds if canceled after June 1, 2021. ALL CANCELLATIONS MUST BE RECEIVED IN WRITING.

 

What if my child receives a positive test result or is in contact before coming to camp, will I get a full refund?

If a camper tests positive for Covid- 19 before arriving at camp, we would honor a full refund with proof of that positive test. Families can also rollover that tuition to a later session of camp if there is space or to registration for Summer 2022. 

If a camper has come in contact with someone who tests positive and is deemed a primary contact, we would honor a full refund with proof of being a primary contact. Proof would need to be some form of written documentation stating they have been considered a primary contact. Families can also rollover that tuition to a later session of camp if there is space or to registration for Summer 2022.

 

 

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Program Questions

 

Will there be bus transportation this year?

We have decided to not offer bus transportation for this summer. There will be a thorough screening process that happens during check-in. We feel we will not be able to properly complete that at the pick-up locations with the resources that we have available. We also want to be mindful of keeping all of our campers in self-contained groups (a “bubble)  during the summer and with busing, we are unable to do that well. We understand that transportation can be a barrier for some to get to camp and will try and work with you to find a solution. If you have already paid for transportation, we will refund that cost to you. If you paid by card within the past 90 days, we will refund it to your card. If it was by system credit or check, we will send you a check in the mail. If you haven’t paid in full yet, we will just eliminate transportation from your balance.

 

Will there be holdovers this year?

We have decided not to offer holdovers for this summer. This will allow for our housekeeping to do a full sanitization and reset at camp to get ready for the next session. It will also allow our staff to have time off between sessions, which will be important this year. We will be asking more of our staff between extra cleaning/sanitization and running most of their programming and this time will allow them to have a full break at camp before our next session of campers arrives. If you have already paid for a holdover, we will refund that cost to you. If you paid by card within the past 90 days, we will refund it to your card. If it was paid by a system credit or check, we will send you a check in the mail. If you haven’t paid in full yet, we will just eliminate holdover from your balance.

Families registered for a 4-week program (In Training programs or EVR 4-week program), we will ask that your camper stays on camp for the entirety of the 4 weeks. This will allow these bubbles to stay consistent during that time and expand what they are able to do as a group. We will set aside time for these campers to contact home in between sessions but will not have visitations.


 

Will there be Equestrian Camps this year?

Yes, on Main Camp Mustang will be running. At EVR our 2- and 4-week programs and Horse Trails will be running, though some sessions are already full or are filling quickly.


 

Will there be Adventure Trips this year?

Yes, we will be offering Adventure Trips but are limiting our offering to those in New York State.


 

What will the daily schedule look like?

Campers will participate in as much outdoor programming as possible. We plan on rotating through certain programs (waterfront, boating, ropes, archery, etc) to ensure all programs and campers have the opportunity to participate. Any indoor spaces that are used, including cabins and lodges, will have windows open to help with ventilation.

 

How will you manage staff days off?

By law we can not restrict staff time off. We are highly encouraging our staff to spend their time off on property and will be running training to discuss what is appropriate for their time off since we cannot legally restrict what they can do on their days off. Our staff will understand that their role is to keep our community safe this summer.

 

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Summer Camp Contact Information

 

Questions about Overnight Camp or Adventure Camp and Trips:

Zach Eigenbrodt, Director of Camping Services
zeigenbrodt@frostvalley.org  845-985-2291 ext. 270
 

Registration and Financial Aid Questions:

Blanche VanEtten, Camp Registration Manager
campregistration@frostvalley.org  845-985-2291 ext. 203
 

Questions about Farm Camp, EVR Equestrian Camps, or Horse Trails:

Katie Taylor, East Valley Director
ktaylor@frostvalley.org  845-985-2291 ext. 327
 

Questions about Mustang Village:

Jessie Emmons, Director of Youth Development and Innovation 
jemmons@frostvalley.org  845-985-2291 ext. 305

 

 

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