Last Updated: Feb. 9, 2021

As you know, our priority is always the health and safety of our campers. As such, we will be regularly updating this page to inform you of our practices and policies regarding COVID-19. We collaborate on a regular basis with local, state, national, and international agencies to remain informed and proactive as new information develops.


What To Know Prior To Registering For Camp

What do I need to know before registering my camper?

 


Health and Safety Protocols

What health and safety protocols will Frost Valley be taking to prevent the spread of COVID-19?

What happens if my camper tests positive for COVID-19 while at camp?

What happens if my camper is exposed to COVID-19 while at camp?

What are the cleaning protocols?

If coming from a state other than NY, will we have to follow any quarantining protocols?

 


Health Services and Screenings

How will the Wellness Center operate this summer?

Will I need to do anything different for CampDocs?

Will there be daily COVID-19 screenings for my camper?

 


Cancellations/Refunds

Will I be refunded if my program is cancelled by Frost Valley or a governing agency?

Will I be refunded if I choose to cancel my child’s session?

What if my child receives a positive test result or is in contact before coming to camp, will I get a full refund?

 


Program Questions

Will there be bus transportation this year?

Will there be Equestrian Camps this year?

Will there be Adventure Trips this year?

What will the daily schedule look like?

How will you manage staff days off?

 


Summer Camp Contact Information

 


 

What To Know Prior To Registering For Camp

 

What do I need to know before registering my camper?

As we continue to plan for Summer 2021, we come back to the question, “what do families need to know to register for camp?” We will update this page as we decide about the day to day operation (schedule, waterfront, dining hall, etc.). We feel families need to know a few things as they choose to register their camper for camp. 

  • All campers and summer staff will require a negative Covid-19 test before arriving at camp and must have answered all pre-screen questions. Families will also be asked to monitor for symptoms daily before arriving at camp. 
  • We will be following New York state travel guidelines and restrictions. All campers will be required to follow these travel restrictions before arriving at camp. If you are coming from a state that is not bordering New York State or are planning on traveling before coming to camp, make sure you can follow whatever the guidelines are at that time. View the current list of travel restrictions and guidelines.
  • If your camper shows symptoms of Covid-19 and tests positive while at camp, you will need to pick up your camper within 12 hours. Please make sure that you or someone is available to do this while your camper is at camp. 
  • Face masks, social distancing, and frequent hand washing will be implemented when practical and appropriate. Campers and staff will be required to wear masks whenever in an indoor setting except while eating and sleeping. If different groups have to interact or pass each other, social distancing and face masks will be implemented. Campers will be encouraged to wash hands frequently and in the case, that hand washing is not available, hand sanitizer will be provided. 
  • If your camper has certain medical conditions that are considered high risk, please make sure you consult with your physician. We want to make sure we are setting all our campers up for success this summer. View the list of medical conditions deemed a higher risk by the CDC.
  • We are highly encouraging any staff members that qualify for the vaccine to get it, but at this time are not requiring it. We are highly encouraging our staff to spend their time off on property and will be running training to discuss what is appropriate for their time off since we cannot legally restrict what they can do on their days off. Our staff will understand what their role is to keep our community safe this summer.
  • Since campers most likely will not have access to the vaccination by the start of summer, we will require masks, social distancing, frequent hand washing, and sanitizing to ensure our community’s continued health and safety.

 

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Health and Safety Protocols

 

What health and safety protocols will Frost Valley be taking to prevent the spread of COVID-19?

  • Campers will be placed in small groups or pods during their time at camp. 
  • Children will also be required to wear face masks when they are transitioning between activities on camp and they have the potential to cross paths with other campers. They will not be required to wear them when they are participating in activities in their group. Campers will also be required to wear masks whenever they are in indoor spaces or activities.
  • We will operate at a  lesser capacity in our cabins and lodges than we would in a typical summer. This helps with smaller group sizes in indoor spaces and helps create optimal sleeping arrangements. Campers will be asked to sleep head to foot, which happens in a typical summer as required by our DOH. When in their cabin/lodge spaces, campers and staff will be required to wear masks at all times except when sleeping, showering or brushing their teeth. Campers will be spending as much time as possible participating in programming outside with limited indoor spaces. 
  • Masks will be worn by all staff. 
  • Families will also be asked to complete a health questionnaire to assess the potential exposure of the camper to the COVID-19 virus. If a camper shows symptoms right before arriving to camp, they will be asked to stay home until they are cleared. 
  • Campers will be encouraged to wash their hands frequently and use the hand sanitizing stations around camp when hand washing is not possible.
  • Frost Valley uses cleaning products and protocols which meet EPA guidelines and are approved to be effective against COVID-19 in addition to other viruses, bacteria and other airborne/blood-borne pathogens. Public spaces as well as camp materials/equipment will be disinfected.

For a more thorough list, please visit our Summer Camp 2021 Health and Sanitation Protocols Page.

 

What happens if my camper tests positive for COVID-19 while at camp?

If your camper tests positive while at camp, you will need to pick up your camper within 12 hours. Please make sure that you or someone is available to do this while your camper is at camp. 


 

What happens if my camper is exposed to COVID-19 while at camp?


Your camper’s safety is our number one priority. Frost Valley will use contact tracing to determine if any campers were directly exposed. Family members of campers who were directly exposed will be contacted immediately. We are still in the process of finalizing protocols using guidelines from the American Camp Association, CDC and State/Local Department of Health. We will update our FAQS once a protocol has been decided on. Please check back on this page periodically for updates. 


 

What are the cleaning protocols?


Frost Valley uses cleaning products and protocols which meet EPA guidelines and are approved to be effective against COVID-19 in addition to other viruses, bacteria and other airborne/blood borne pathogens. Public spaces as well as camp materials/equipment will be disinfected.



If coming from a state other than NY, will we have to follow any quarantining protocols?

We are following NY States travel guidelines and restrictions. If you are traveling from a non-bordering state, must follow all travel restrictions and guidelines stated here: https://coronavirus.health.ny.gov/covid-19-travel-advisory. With that, families must be able to pick up their camper within 12 hours in case of a potential positive case or contact.

 

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Health Services and Screenings


 

How will the Wellness Center operate this summer?

The wellness center will be operating with experienced staff in a well ventilated triage center. We will be promoting and facilitating hand hygiene, mask wearing and physical distancing practices for all staff and campers. Ensuring health, safety and wellness for all. All medications will need to be sent/mailed prior to camp or processed through the local pharmacy.


 

Will I need to do anything different for CampDocs?

It will be extremely important to make sure your Emergency Contacts in Camp Docs are updated for this summer. In addition to the medical form there will be COVID pre-screening questions that will need to be answered daily on the Camp Doc health profile 14 days prior to arrival at camp.


 

Will there be daily COVID-19 screenings for my camper?

Campers will have their temperature taken at least once per day. Additional screenings may be added as needed.

 

 

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Cancellations/Refunds

 

Will I be refunded if my program is cancelled by Frost Valley or a governing agency?

If your program is cancelled by Frost Valley or a governing agency, you will receive a full refund for the amount paid. Refund checks will be mailed out typically within 6-8 weeks, but the timeline may vary.


 

Will I be refunded if I choose to cancel my child’s session?

REFUND/CANCELLATION POLICY: A full refund is available if canceled by March 31, 2021. A full refund less a $250 deposit (per session, per camper) is available if canceled from April 1 – June 1, 2021. No refunds if canceled after June 1, 2021. ALL CANCELLATIONS MUST BE RECEIVED IN WRITING.

 

What if my child receives a positive test result or is in contact before coming to camp, will I get a full refund?

If a camper tests positive for Covid- 19 before arriving at camp, we would honor a full refund with proof of that positive test. Families can also rollover that tuition to a later session of camp if there is space or to registration for Summer 2022. 

If a camper has come in contact with someone who tests positive and is deemed a primary contact, we would honor a full refund with proof of being a primary contact. Proof would need to be some form of written documentation stating they have been considered a primary contact. Families can also rollover that tuition to a later session of camp if there is space or to registration for Summer 2022.

 

 

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Program Questions

 

Will there be bus transportation this year?

Yes, limited bus transportation is available from Brooklyn, NY, New York City, and Montclair, NJ for an additional fee.


 

Will there be Equestrian Camps this year?

Yes, on Main Camp Mustang will be running. At EVR our 2- and 4-week programs and Horse Trails will be running, though some sessions are already full or are filling quickly.


 

Will there be Adventure Trips this year?

Yes, we will be offering Adventure Trips but are limiting our offering to those in New York State.


 

What will the daily schedule look like?

While our daily schedule has not been determined, campers can expect safe modifications to their favorite camp activities.

 

How will you manage staff days off?

By law we can not restrict staff time off. We are highly encouraging our staff to spend their time off on property and will be running training to discuss what is appropriate for their time off since we cannot legally restrict what they can do on their days off. Our staff will understand that their role is to keep our community safe this summer.

 

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Summer Camp Contact Information

 

Questions about Overnight Camp or Adventure Camp and Trips:

Zach Eigenbrodt, Director of Camping Services
zeigenbrodt@frostvalley.org  845-985-2291 ext. 270
 

Registration and Financial Aid Questions:

Blanche VanEtten, Camp Registration Manager
campregistration@frostvalley.org  845-985-2291 ext. 203
 

Questions about Farm Camp, EVR Equestrian Camps, or Horse Trails:

Katie Taylor, East Valley Director
ktaylor@frostvalley.org  845-985-2291 ext. 327
 

Questions about Mustang Village:

Jessie Emmons, Director of Youth Development and Innovation 
jemmons@frostvalley.org  845-985-2291 ext. 305

 

 

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